User Guide

Your comprehensive guide to using ParentFormFiller

Last Updated: December 2, 2025

Parent Form Filler - User Guide

What is Parent Form Filler?

Parent Form Filler is a browser extension (and future mobile app) that automatically fills out forms for you using information you’ve saved about your family. Instead of typing the same information over and over again on school forms, doctor visits, sports registrations, and other paperwork, this tool does it instantly.

The problem it solves: As a parent, you probably fill out dozens of forms, regularly, with the same basic information about your family. This gets tedious and time-consuming, especially when you’re dealing with multiple children and different activities.

How it helps: Store your family’s information once, then automatically fill any form with just a few clicks. It works on websites and PDF documents, and it’s smart enough to figure out which information goes in which field.

What You Need to Get Started

  • Chrome browser or Firefox (coming soon for Safari, the Apple Mac Default, and iphone and Android)
  • 5-10 minutes to set up your family profiles

Installation & Setup

Step 1: Install the Extension & Sign Up

  1. Download and install the Parent Form Filler extension (visit here)
  2. Look for the new extension icon in your browser toolbar.
  3. Click the icon to start setup.
  4. You will be prompted to sign up for an account. This is required to access the AI functions that power the smart form-filling capabilities.

Step 2: Set Up Security

Choose your security level:

  • Quick Setup: Easy access, no master password needed.
  • Secure Setup: Extra protection with a master password (recommended).

If you choose Secure Setup, create a strong master password that you’ll remember. This encrypts all your family’s information.

Step 3: Choose Your Location

Select your geographic region (USA, Canada, UK, Australia, etc.). This helps the extension recognize form fields that are formatted differently in different countries.

Step 4: Add Your Family Information

For each family member, you can add:

  • Basic Info: Full name, date of birth, gender
  • Contact: Phone numbers, email address, home address
  • Medical: Doctor information, allergies, medications, insurance
  • Emergency Contacts: Names and phone numbers
  • Other: Employment details (for adults), school information

Tip: You don’t have to fill in everything at once. Add what you need and come back later for more.

How to Use Parent Form Filler

Filling Web Forms

  1. Navigate to any webpage with a form (school registration, doctor intake, etc.).
  2. Click the extension icon in your browser toolbar.
  3. Choose which family member you’re filling the form for.
  4. Click “Analyze & Fill Form.”
  5. Review the field matching - the extension shows you which information it will put in each field.
  6. Click “Fill Form” to automatically populate all the fields.
  7. Double-check the information and make any needed adjustments.
  8. Submit the form as you normally would.

Filling PDF Documents

  1. Open a PDF form in your browser.
    • Note: If you are trying to fill a PDF from a local file on your computer, you will need to enable “Allow access to file URLs” in your browser’s extension settings.
  2. The PDF will open in a new tab or window, and the extension icon will appear in your browser toolbar.
  3. Click the extension icon - it automatically detects it’s a PDF.
  4. Select the family member.
  5. Click “Analyze PDF.”
  6. Review and fill the same way as web forms.
  7. Download or print the completed PDF.

Understanding Field Matching

The extension is smart about matching your stored information to form fields, even when they have different names. For example:

  • “First Name” and “Child’s First Name” both get filled with the same information.
  • It shows you a confidence percentage—how sure it is about each match.
  • You can manually adjust any field that doesn’t look right.

Common Tasks

Adding a New Child

  1. Click the extension icon.
  2. Go to settings or “Edit Data.”
  3. Add a new profile.
  4. Fill in their information.
  5. Save the profile.

Updating Information

  1. Click the extension icon.
  2. Go to “Edit Data.”
  3. Select the family member to update.
  4. Make your changes.
  5. Save.

Changing Your Password

  1. Click the extension icon.
  2. Go to settings.
  3. Look for “Change Master Password.”
  4. Follow the prompts.

What If Something Goes Wrong?

The Extension Doesn’t Detect a Form

  • Make sure the webpage has loaded completely.
  • Some forms might not be compatible - you can still fill them manually.
  • Try refreshing the page.

Wrong Information Gets Filled

  • Review the field matching before clicking “Fill Form.”
  • You can manually change any field that doesn’t look right.
  • Update your stored information if it’s outdated.

PDF Won’t Fill

  • Some PDFs aren’t fillable electronically - you’ll need to print and fill by hand.
  • Make sure you have permission to edit the PDF.
  • Try downloading the PDF first, then opening it.

Forgot Your Master Password

  • Unfortunately, if you forget your master password, you’ll need to start over.
  • Your information is encrypted and can’t be recovered without the password.
  • This is by design to keep your family’s information secure.

Extension Isn’t Working

  • Try refreshing the webpage.
  • Check that the extension is enabled in your browser settings.
  • Log out and log back in.
  • Contact support if problems persist.

Pricing & Referral Program

Is Parent Form Filler free?

Initial usage is free, allowing you to try out the core features. However, due to the real costs associated with processing AI functions, we cannot provide the entire service for free. Please see the pricing page for a list of our plans, which equate to roughly the price of a coffee a month.

Referral Scheme

You can get free usage by referring friends!

  1. Find your unique referral link in the extension’s settings page or on your user account page at [suspicious link removed].
  2. Share this link with your friends and family.
  3. For every 10 people who sign up for the service using your link, you will receive 6 months of free usage.

Privacy & Security

Your Data Stays Private

  • All your family information is stored locally on your computer, not on company servers.
  • Nothing is shared or sold to other companies.
  • Your data is encrypted using industry-standard security.
  • You control everything - you can export or delete your data anytime.

How It Keeps Information Secure

  • Master password protection (if you choose it).
  • Automatic locking after 15 minutes of inactivity.
  • Encrypted storage that only you can access.
  • No tracking of your Browse or form-filling activities.

Best Practices

  • Use a strong master password if you choose secure setup.
  • Keep your family information up to date.
  • Log out when using shared computers.
  • Only install the extension from trusted sources.